Bid Writer

SUMMARY:

We are a globally operating technology group present in over 80 countries, which is active in the two main segments, Advanced Photonics Solutions and Smart Mobility Solutions. Jenoptik’s Smart Mobility Solutions is a global leader in road safety, smart transportation and civil security. We serve our customers by providing innovative solutions to make mobility safer and easier. For road safety, we provide state-of-the-art photo enforcement technology to positively impact driver behavior and enhance the safety on our roads. These include speed and red light cameras as well as many other enforcement applications. Our technology also helps roadway operators to manage traffic flow, emissions, congestion and tolls. Our ALPR solutions are applied worldwide for various applications such as protecting borders, public places, and combating crime. As cities become smarter and mobility becomes more autonomous and connected, Jenoptik contributes to make future mobility smarter, safer, greener and more efficient.

The Bid Writer will be responsible for the total end to end process of receiving a bid, researching and preparing documents to respond to this bid and entering a successful bid into the order entry system.

PRIMARY RESPONSIBILITIES (INCLUDE BUT ARE NOT LIMITED TO):

• Providing support to the sales team to manage and co‐ordinate the technical and commercial quote and/or bid packages.
• Liaises with both the sales and technical teams, as well as other relevant teams, to bring together the relevant information.
• Performs a detailed review of enquiry documents to enable full understanding of requirements.
• Ensures all requirements are identified for inclusion or qualification.
• Clarify, correct or negotiate change to proposal requirements during the early stages of review.
• Solicits internal input in regards to resources and process requirements, operational impact and scheduling considerations.
• Prepares cost model calculations to thoroughly analyze the cost information for quotes/proposals
• Edits and prepares quotes/proposals submissions.

PRIMARY RESPONSIBILITIES (CONTINUED):

• Works with sales managers and contract specialist for proper contract Terms & Conditions agreement.
• Where required, meets with clients for bid meetings or presentations.
• Makes Bid/No Bid recommendations to the Leadership Team.
• Keeps Sales procedures and internal bidding tools up to date.
• Undertakes various sales/marketing initiatives as directed by management.
• Reports to Management and Sales team on proposals status and workload planning.
• Managing the communication, participation and responsiveness of the organization.
• Leads proposal teams under pressure to tight deadlines.
• Provides presentations to Senior Leadership team and SOC on as needed basis.
• Provides producing and tracking of timely output of Bids and Proposals.
• Prepares and publishes active summary progress reports.
• Enters successful bids into order entry system SAP

REQUIREMENTS:

• 3+ years in technical/engineering discipline and/or sales/marketing discipline with aptitude for technical subjects
• Proficient in proposal management techniques and co-ordination
• Expert in proposal writing, editing and formatting, preferably for government customers.
• Flexibility, versatility, and comfort level for working with multiple individuals and personalities.
• Excellent time management and organization skills
• Strong communication and presentation skills
• Strong organizational skills and attention to details.
• Strong analytical and problem-solving skills.
• Proficient in all standard office software tools such as MS Project, Excel, Word, and PowerPoint.
• Willingness and capability to travel domestic or international as/when required
• US Citizenship or Qualified U.S. Worker

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use of hands or fingers to handle, or feel objects, tools or controls and keyboarding; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.