Data Privacy Statement
You can apply for job vacancies or send us a speculative application via the careers portal on our website. We use the SAP SuccessFactors applicant management tool for our website's career portal.
SAP SuccessFactors
For the operation of our career portal, we use the applicant management tool SAP SuccessFactors, a cloud-based software for human resources management from the company SAP SuccessFactors with SAP Deutschland SE & Co. KG
Headquarters: SAP Deutschland SE & Co. KG, Hasso-Plattner-Ring 7, 69190 Walldorf.
For the use of SAP SuccessFactors, we have concluded a data processing agreement with SAP in accordance with Art. 28 DSGVO.
Registering
If you would like to apply via our career portal, you must first register (user account). Personal data that must be provided is marked as mandatory in the respective registration form; any additional information is voluntary.
We use the one-time password procedure for registration. This means that after you have entered your e-mail address, we will send you an e-mail with a code to the specified e-mail address, which you must enter within a few minutes for the final submission of the application. If you do not do this within the specified time, your application will be automatically deleted from the database. Upon confirmation, we will store your data for the storage period indicated in the table. The data is stored for the use of our applicant portal. Once you have registered, you will receive personal, password-protected access and will be able to view and manage the data you have stored, as well as view information on the status of your application process.
As part of the registration process, we collect and store the following data concerning you:
• Data / Purpose of processing / Legal basis for processing / Storage duration
• First name / Direct contact; identification in the system / Art. 6(1)(f) GDPR / 6 months after termination of the application process/or account deletion (in the case of unsolicited applications or voluntary participation in our talent pool)
• Surname / Direct contact; identification in the system / Art. 6(1)(f) GDPR / 6 months after termination of the application process/or account deletion (in the case of unsolicited applications or voluntary participation in our talent pool)
• Password / Creation; protection of user account / Art. 6(1)(f) GDPR / 6 months after termination of the application process/or account deletion (in the case of unsolicited applications or voluntary participation in our talent pool)
• e-mail address / Identification in the system; contact option / Art. 6(1)(f) GDPR / 6 months after termination of the application process/or account deletion (in the case of unsolicited applications or voluntary participation in our talent pool)
• Country; region of residence / Implementation of profile visibility with regard to country selection / Art. 6(1)(f) GDPR / 6 months after termination of the application process/or account deletion (in the case of unsolicited applications or voluntary participation in our talent pool)
• Profile visibility information / Storage of consent to extended profile visibility in the Jenoptik Group / Art. 6(1)(a) GDPR / 6 months after termination of the application process/or account deletion (in the case of unsolicited applications or voluntary participation in our talent pool)
Your online application via our career portal (SAP SuccessFactors) will be forwarded directly to the HR department via an encrypted connection and will of course be treated confidentially. Please note that unencrypted e-mails are not transmitted with access protection. In the case of a postal application, the collection and entry of data into the tool can be done by the HR department.
Online applications
You can apply online on our website via the application form. When you apply for a job offer or training position, this first requires you to assign a user name and password in order to log in to or create the user account.
Then, for the purpose of the application, you can enter certain personal data marked with mandatory fields in the respective online application form, e.g.
• first name and surname, street, town/city, postcode, country, telephone number and e-mail address
• as well as the transmission of further application documents with personal data (e.g. cover letter, CV, references).
• Furthermore, special information may be required based on the position to be filled, e.g. police clearance certificate, Schufa credit score, results of the aptitude test, results of the medical fitness examination (suitable, not suitable, conditional/limited suitability).
Please note that in particular CVs, references or the other data you provide for the purposes of the application may also contain particularly sensitive data, such as information on racial or ethnic origin, political opinions, religious or philosophical beliefs, membership of a trade union or political party, physical or mental health or sex life. We therefore recommend that, where possible, you do not provide any information relating to such special category sensitive data.
Your online application will be forwarded directly to the HR department in the career portal via an encrypted connection and will of course be treated confidentially. Please note that unencrypted e-mails are not transmitted with access protection. In the case of a postal application, the collection and entry of data into the tool can be done by the HR department.
Your information is used for the processing of your application and the decision on the establishment of an employment relationship. The legal basis is § 26 para. 1 in conjunction with. Para. 8 S.2 BDSG (German Federal Data Protection Act). Furthermore, your personal data may be processed insofar as this should be necessary for the defence of asserted legal claims against us arising from the application process. The legal basis for this is Art. 6(1)(f) GDPR. The stated purposes also constitute the legitimate interest in the processing.
When you registered for the user account, the profile visibility settings "worldwide", "national" or "only for selected positions" you selected informed us which group companies within our Jenoptik AG group of companies may view your details. We will forward your application documents in accordance with the settings you selected. The legal basis is your consent given to us within the meaning of Art. 6(1)(a) GDPR through the information you provide when registering for our career portal.
Your application data will not be processed beyond the described use.
Your personal data will be deleted at the latest 6 months after completion of the application process, unless there are other legitimate interests on our part that prevent deletion or you have given us permission to store it for longer. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).
If you wish to be included in our talent pool beyond a specific application procedure, we will store your application documents for future vacancies if you give us your consent to do so in accordance with Art. 6(1)(a) GDPR. The additional retention period is initially 6 months.
You can revoke your consent at any time with effect for the future without giving reasons and without fear of detriment. In the career portal, you can revoke your consent at any time under "Options", "Own profile", "Search options and data protection" by changing your settings.
Insofar as an employment relationship is established between you and us, we may further process the personal data already received from you for the purposes of the employment relationship in accordance with section 26(1) BDSG if this is necessary for the performance or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the employee representation resulting from a law or a collective agreement, a works agreement or a service agreement (collective agreement).
Contact us by e-mail or contact form
When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, name and telephone number, if applicable) will be stored by us in order to answer your questions and process your requests. The legal basis in this respect is Art. 6(1)(f) GDPR. Where we ask for information in our contact form that is not required for making contact with you, we have always marked this as optional. This information is used to specify your request and to improve the processing of your request. Any communication of this information is expressly on a voluntary basis and with your consent, Art. 6(1)(a) GDPR. Insofar as this involves information on communication channels (e.g. e-mail address, telephone number), you also consent to us contacting you via this communication channel, if necessary, in order to respond to your request. Of course, you can revoke this consent at any time for the future.
Your data, which we have received in the course of contacting you, will be deleted as soon as it is no longer required to achieve the purpose for which it was collected, your request has been fully processed and no further communication with you is necessary or desired by you.
As the controller, our company has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, internet-based data transmissions can always have security gaps. Absolute protection cannot be guaranteed; in any case, sending unencrypted e-mails is not secure. We therefore ask you not to send sensitive data by unencrypted e-mail, but to use either encrypted communication channels (e.g. our contact form) or the postal service.
Data transfer
As a matter of principle, your personal data will not be transferred to third parties unless,
You have given us your express consent to do so,
the disclosure is necessary for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding interest requiring protection in the non-disclosure of your data,
there is a legal obligation for the disclosure or
this is legally permissible and necessary for the processing of contractual relationships with you.
We make a point of processing your data within the EU/EEA. In certain cases, data may be transferred to Jenoptik Group companies based outside the EU/EEA or we may use service providers based outside the EU/EEA who process data there. In these cases, we will ensure that an adequate level of data protection comparable to the standards within the EU is established at the recipient before transferring your personal data. This can be achieved, for example, through EU standard contractual clauses or binding corporate rules or special agreements to whose provisions the company can be subject.
According to your selection when creating the user account in relation to profile visibility ("worldwide", "national" or "only for selected positions"), we will forward your application documents to the following recipients within our group of companies for the purpose of carrying out the application process:
• JENOPTIK Optical Systems GmbH
• JENOPTIK Optical Systems, LLC
• Photonic Sense GmbH
• ENOPTIK Automatisierungstechnik GmbH
• JENOPTIK Industrial Metrology Germany GmbH
• JENOPTIK Industrial Metrology Germany GmbH
• JENOPTIK Industrial Metrology Germany GmbH
• JENOPTIK Industrial Metrology France SAS
• JENOPTIK Automotive North America, LLC
• JENOPTIK Industrial Metrology Switzerland S.A.
• JENOPTIK Robot GmbH
• JENOPTIK Traffic Solutions UK Limited
• TRAFFIPAX, LLC (Traffic Solutions North America)
• JENOPTIK Australia Pty Ltd
• JENOPTIK Advanced Systems GmbH
• JENOPTIK Power Systems GmbH
• HILLOS GmbH
• JENOPTIK Advanced Systems, LLC
• JENOPTIK Automotive North America, LLC
• JENOPTIK North America, Inc.
• JENOPTIK Optical Systems, LLC
• TRAFFIPAX, LLC
• ENOPTIK Shanghai Precision Instrument and Equipment Co., Ltd.
• JENOPTIK JAPAN CO., Ltd.
• JENOPTIK Optical Systems, LLC
• JENOPTIK Automotive North America, LLC
• TRAFFIPAX, LLC (Traffic Solutions North America)
• JENOPTIK Automotive North America, LLC
• JENOPTIK Optical Systems, LLC
• JENOPTIK North America, Inc.
• TRAFFIPAX, LLC
External service providers such as internal IT service providers or SAP only receive your data to the extent that this is necessary in the context of using the career portal and your application process. In these cases, however, the scope of the transmitted data is limited to the necessary minimum. If our service providers come in contact with your personal data, we shall ensure within the scope of contract processing as defined by Article 28 GDPR that the provisions of data protection laws are observed accordingly. Please also note the respective data protection information of the providers. The respective service provider is responsible for the content of third-party services, whereby we check the services for compliance with the legal requirements within a reasonable scope.
Data security
We have taken extensive technical and operational precautions to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorised persons. Our security procedures are regularly reviewed and adapted to technological progress.
Your rights
You have the following rights in relation to personal data concerning you:
General rights
You have the right of access, rectification, erasure, restriction of processing, objection to processing and data portability. Insofar as processing is based on your consent, you have the right to revoke this with effect for the future.
To exercise your rights, please contact us by e-mail at
E-Mail: data-protection.joag@jenoptik.com
Frau Nicole Meerstedt
Datenschutzbeauftragte der JENOPTIK AG
Carl-Zeiß-Straße 1
07743 Jena
Germany
The exercise of your rights described under this point is free of charge for you.
Rights in data processing according to legitimate interest
Pursuant to Article 21(1) GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) GDPR (data processing in the public interest) or on the basis of Article 6(1)(f) GDPR (data processing for the purposes of safeguarding a legitimate interest); this also applies to profiling based on this provision. In the event of your objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes data protection rules (Article 77 GDPR).
The supervisory authority responsible for us is:
Landesdatenschutzbehörde Thüringen
Häßlerstraße 8
99096 Erfurt
Germany
Links to other websites
Our websites may contain links to websites of other providers. We would like to point out that this data protection declaration applies exclusively to the websites of our company. We have no influence on and do not check whether other providers comply with the applicable data protection regulations.
Modifications to the data privacy statement
We reserve the right to change or adapt this data privacy statement at any time in compliance with the applicable data protection regulations.
As at December 2021