Human Resources Expert and Office Manager

SUMMARY:

The role of the Human Resources Expert and Office Manager will ensure HR partnership with operational excellence – supporting employees across the full employment cycle while keeping the location functional, organized and energized. Trusted partner to employees and leaders, helping shape a workplace where employees embrace the company values; open, driving and confident

PRIMARY RESPONSIBILITIES (INCLUDE BUT NOT LIMITED TO):

• HR Expert
  • Responsible for the day-to-day site HR operations to include onboarding, employee experience, engagement, offboarding, HR administration and compliance.
  • Supports and guides managers on employee-related topics including employee investigations, employee relation conversations, coaching discussions and performance management, conflict resolution and policy interpretation.
  • Administer employee requests in compliance with Family Medical Leave (FMLA), Americans with Disability (ADA), Worker’s Compensation, return-to-work process or other applicable federal, state, local or company policies for employees for the US region.
  • Management of confidential information with professionalism and discretion.
  • Ensure protection and security of employee files, contracts and records, and facilitate completion of forms, documents and contracts as needed.
  • Identify and coordinate training needs, plans and learning opportunities.
• Office Management
  • Serve as the point person for office manager duties including coordinating facility common areas  for office maintenance, purchase office commodities, coordinate ordering of office supplies, and office support errands.
  • Analyze unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems.
  • Organize and schedule meetings and appointments and keep schedule accurate on the specific calendars.
  • Back up ADP Time and Attendance administration for managers out of office and coordinate time off schedules with managers
  • Work with ADP for making time and attendance reporting corrections.
  • ISO Internal Auditor
  • Work with EHS/safety team and EHS lead to implement required facility EHS or process change

SECONDARY RESPONSIBILITIES INCLUDE:

• HR Expert
  • Provide backup support for payroll, benefits, HRIS administration and recruiting activities.
  • Help champion company culture through employee engagement initiatives, recognition efforts, wellness activities and special events.
  • Support HR projects, process improvements, and continuous enhancement of the employee experience.
  • Assist with HR audits, reporting, recordkeeping and documentation management.
• Office Management
  • Back up for telephone coverage.
  • Plan / facilitate special events for the company.
  • Special projects as assigned by managers.
• Performs all other duties as assigned

REQUIREMENTS:

• Bachelor’s degree in Human Resources, Business Administration or related field, preferred
• 5+ years of progressive Human Resources experience
• Proficient in Microsoft Office products, Outlook, Excel, Power Point, Word
• Strong knowledge of employment laws, HR best practices and employee relations
• 3+ years HRIS administration experience, ADP and/or SuccessFactors, preferred
• Experience supporting leave management, workplace accommodations and employee programs
• US Citizenship or Qualified U.S. Worker

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use of hands or fingers to handle, or feel objects, tools or controls and keyboarding; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.