Accounts Payable Specialist

SUMMARY

Completes Vendor Payments by verifying entries and comparing system reports to balances; analyzing invoice/expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; ensuring credit receipt.

PRIMARY RESPONSIBILITIES (INCLUDE BUT NOT LIMITED TO):

• Pays invoices by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; and working with purchasing to process necessary purchase order amendments
• Maintains accounting ledgers by verifying and posting account transactions.
• Reconciles accounts payable processed work by verifying entries and comparing system reports to balances.
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• Verifies vendor accounts by reconciling monthly statements; assist with intercompany reconciliation.
• Maintains accounting records in a paperless processing environment.
• Prepare month end AP accrual.
• Monitor, review, and reports on goods received not invoice balances.
• Prepare weekly EFT check runs and obtain necessary approvals.
• Manage annual 1099 reporting and make all necessary filings.
• Act as a backup for employee expense reimbursement processing/Concur.
• Protects organization value by keeping information confidential; cautioning others about potential breaches.
• Other duties as assigned.

SECONDARY RESPONSIBILITIES INCLUDE

• Intermediate-Advanced Excel skills (Pivot tables, VLOOKUP, SUMIF,IF), Word, Teams, Outlook and ERP Systems
• Ability to work quickly with attention to detail
• Excellent written and verbal communication skills
• Attention to detail and aptitude to minimize reliance on error-prone manual processes
• Professional judgement to assess and recommend solutions to issues
• Discretion and integrity in business dealings
• Time management and commitment to meet financial reporting and forecasting deadlines
• Thrive on learning and suggesting new processes, systems, concepts, ideas, topics, etc.; and 
• Flexibility to be available outside of normal work hours to provide support on urgent matters

• Bachelor’s degree in accounting or equivalent work experience.
• 3-5 years of relevant experience, experience in a project based environment is a plus.
• US Citizenship or Qualified U.S. Worker

PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use of hands or fingers to handle, or feel objects, tools or controls and keyboarding; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.